IPSA Regulation

THE INTERNATIONAL POLICE SCIENCE ASSOCIATION founded by Prof. Dr. Mamdooh Abdelhameed Abdelmottlep, Professor of criminal justice and security expert. To establish an international association for the aim of rooting the police sciences, and to be a platform for the police thought worldwide. The thinkers, researchers, and personnel working in the police departments have been invited to join the association. The Founders have agreed to draft the statute, and to officially perform the registration and proclamation of the association.

Thus, the Signatories on this document have agreed to establish an association called the International Police Sciences Association, the Founder have agreed to assign Prof. Dr. Mamdooh Abdelhameed Abdelmottlep, Founder and Executive Chairman; they also have agreed to the following provisions, considering the introduction of this document as an integral part of this document. 

THE IPSA REGULATION

Article (1)

The International Police Sciences Association (IPSA) is a non-profit association, its main activity the Police Science field. The Office Headquarter is in New Jersey, USA. The geographical scope of the association is global. It will perform the functions, undertake its terms of reference and achieve its objective through a Council appointed by the General Assembly and its duration is not limited.

Article (2)

Objectives and Activities

The Association aims to accomplish a number of objectives and activities through practicing the following actions:

  • Develop the scientific and cultural efforts; institutional and individual, local Arabian and International, in the field of police sciences.
  • Holding up the channels of communication between researchers and thinkers of the police, in the different branches and areas of police sciences and the other sciences; aiming to develop the exchange of thought, experiences and academic and applied expertise.
  • Commending the intellectuals in the police field, and other areas of scientific knowledge to form a self-independent knowledge, and to employ the sources of natural and human knowledge related to the police sciences in a manner leads to the integration of all its access.
  • Working on the study of the phenomena,by using the various scientific research methods,in the various police studies.
  • Developing the scientific personnel possessing specialized police expertise; and developing the academic climate, the possibilities, and the appropriate resources to accomplish this aim.
  • Issuance of periodicals, research, and releases related to the field and objective of the Association; and publishing the scientific policy literature.
  • Encouraging the participation of the members in conferences, seminars, lectures and exhibitions organized by the universities or scientific Police research centers, or corresponding bodies interested in police thought.
  • Establishing a register for experts and thinkers of police sciences, and working on providing that register to all members, scientific bodies and police institutions; to enable exchanging the experiences and ideas, in order to serve the process of developing the Police sciences.
  • Conferencing, lecturing, holding scientific meetings and providing consultancy in the field of police sciences.
  • Encourage authoring in the field of police sciences, and allocating of cash prizes - if possible – to be awarded to the literature the Association believes that it deserves the award.

Article (3)

Membership in the Association

The Membership in the Association is composed of Individuals' Membership and Institutions' Membership; the Membership is open to all nationalities in the worlds; the Membership Application should be submitted to the Association's Board of Directors, accompanied the Curriculum Vitae of the candidate and any documents supporting the request; a subscription fee to be paid, after being subsequently determined by the Board of Directors.

Honorary Membership

Granted to whom the Board of Directors believes that they deserve it, amongst persons of stature and opinions, or who provides valuable services to the Association, whether materially or morally. The Honorary Member has no right to stand for the Membership of the Board of Directors, or to attend the Association Meetings.

Article (4)

Extinguishment of the Membership in the Association

1. Extinguishment of the Membership takes place in the following cases:

  • Resigning or withdrawal from the Association and the Member shall notify the Association.
  • Death
  • Loss of a condition of the Membership's Conditions.
  • Exclusion or dismissal from the Membership of the Association.
  • If the Member committed an act that would cause a physical or moral grave harm to the Association.
  • If the Member took advantage of joining the Association for a personal purpose.
  • Delay of Membership Subscription payment till three months after the due date provided notifying the Member's due date.

2. Membership extinguishment is based on a Board of Directors' decision, the resolution includes a statement containing the Member's name, the cause of Membership's extinguishing and the effective date of Membership's extinguishing. The Member must be notified about extinguishing his Membership.

3. Membership may be reimbursed to members who were dropped because of their failure to pay their Membership Subscription; if they paid their dues.

4. It is not permitted to the Member, or to whom his Membership has been extinguished, for whatever reasons; nor to the heirs of the deceased member to refund of the Membership Fee, Subscriptions, giveaways or donations paid to the Association; also they do not have any right related to the funds of the Association.

The Regional Branches:

The Association is divided into four regional divisions:
  • European Division
  • Asian Division
  • American Division
  • African Division

Article (5)

Resources of Associaton and the Method of Utilization

1. The Association's Resources consists of:

  • Members' Subscriptions
  • Donations, giveaways, will, gifts and aid
  • Government subsidies
  • Other resources approved by the Board of Directors

2. The fiscal year of the Association begins on the first of January and ends on 31 December of each year.

3. The Association's funds to be deposited in its registered name, into one of the banks operating in the country of the headquarters; and is required to disburse any amount of the Association's funds, to have the approval of each of the Secretary of the Fund, the Chairman of the Board of Directors or who acting on behalf of the Chairman of the Board of Directors.

4. The Association's funds are dedicated to spent on achieving the objectives for which the Association has been established.

5. At the expiration of the Association by dissolution (optionally or administratively), or by reaching the end of its specified period; the Association's funds devolve to any of the scientific community approved by the General Assembly.

6. The Association will keep in its managing center all records, documents, and correspondence; and each Member of the Association may access to any of these records and documents, in accordance with the conditions established by the Board of Directors.

7. All the Association' accounts to be listed in books or electronic records, indicating their detailed income, expenditure and the donations and their sources; if the income and expenditure exceeded the amount of twenty thousand American dollars; the final account must be audited by an accountant registered in the accountant auditors tables, and a final account report must be submitted, at least one month prior to the General Assembly.

8. The value of the annual subscription paid by the founder Member is $ 25; by the Acting, Associate or Honorary Member is $ 30; paid annually. The annual subscription must be, in all cases, paid before the end of the fiscal year; if a member joined the Association during the fiscal year, he will pay for the remaining period of the fiscal year.

Article (6)

The General Assembly

  1. The General Assembly is composed of all the Founders and Active Members, who have passed on their membership a period of at least 6 months and have fulfilled the obligations imposed on them.
  2. The General Assembly shall be held by a notification addressed to each of its members who have the right to attend the meeting, stating the place, date, and agenda. The stated notification must be addressed from any of The Chairman of the Board, or the Member authorized by at least 25% of the Members who have the right to attend the General Assembly.
  3. The convening of the General Assembly should be at the headquarters of the main center of the Association; it may also be held in any other place specified in the invitation letter.
  4. At least fifteen days prior the convening of the General Assembly; a copy of the topics raised in the General Assembly, must be sent to the Members who have the right to attend the General Assembly session. The General Assembly may consider other matters not included in the agenda, with the approval of an absolute majority of the total number of Members of the Assembly.
  5. The General Assembly is invited for, at least, an ordinary meeting once a year, during the four months following the end of the fiscal year of the Association, in order to consider the following issues:
    • The Budget and Final Account.
    • Report of the Board of Directors on the activities of the year, and the Accountants Auditor's Report.
    • Estimated Budget Project for next year.
    • Election of the Board of Directors instead of whom their membership has been extinguished or expired.
    • Appointing the Accountant's Auditor and determining his fees.
    • Other issues the Board of Directors consider including it in the agenda.
  6. The General Assembly may be called for an ordinary meeting whenever necessary. The General Assembly to be called for extraordinary meetings to consider the following issues:
    • Amending the Statute of the Association.
    • Dissolution of the Association, appointing one or more liquidators, determining the duration of the liquidation period and the liquidator's fees.
    • Merging the Association in another association or in a public benefit association.
    • Approval to confer the status of public benefit to the Association
    • Dismissal all or some of the Members of the Board of Directors.
    • It may consider other issues, with the approval of an absolute majority of the total attending Members.
  7. The General Assembly Meeting is considered valid; in the presence of the absolute majority of its Members. If the absolute majority has not been completed, the meeting must be postponed to another session held through a period of an hour at least, and of fifteen days at most, from the date of the first meeting. In this case, the meeting will be valid if attended by at least a number of 10% of the Members by themselves (i.e. without behalf agencies); or attended by twenty Members, whichever is less, so that the number of attendees in the first case, is not less than five Members.
  8. The member of the General Assembly may surrogate, by writing, another Member to represent him in attending the General Assembly. A Member cannot be a representative for more than one Member.
  9. The Member of the General Assembly may not participate in the vote; if he has a personal interest in the raised resolution, with the exception of the case of electing the Assembly Bodies.
  10. The resolutions of the Ordinary General Assembly are issued by an absolute majority (half +1) of the Members attending the meeting. The resolutions of the Extraordinary General Assembly are issued by the absolute majority of the Active Members of the Assembly.
  11. The General Assembly resolutions must be recorded in the register of minutes of sessions of the General Assembly; and to be signed by the President and the Secretary- General (Secretary).

Article (7)

Board of Directors

  1. The Board of Directors Consists of five members elected by the General Assembly from among its members; the appointment of the first Board of Directors is set by the founding group.
  2. The term of Membership of the Board of Directors is a period of 4 years. After completion his four years Term, the Board of Directors calls the General Assembly to elect a fully new Board of Directors.
  3. The Board of Directors elects, at its first meeting after its convening, the Office Staff (The president, Vice- President, Heads of Regional Divisions, Secretary of the Fund, Secretary-General).
  4. Any Candidate for the Membership of the Board of Directors must be of full civil rights, and to be among the Founders or Active Members.
  5. The Board of Directors shall develop policies for managing the Association's affairs, and it possesses all power to perform his task; except for issues that require approval by the General Assembly. The Board of Directors has a Chairman to represents the Association before a third party, to undertakes the terms of reference of the Board of Directors, and he will be assisted by his deputy and the Heads of Regional Divisions.
  6. The Board of Directors convenes, at least, once every six months; and the Session will not be valid unless attended by the majority of Members.
  7. The Board's resolutions must be issued with the approval of the (absolute majority of those present), and in the case of equality of votes, then the preponderance will be for the side with the Chairman.
  8. In case of vacant seats in the Board of Directors in the period between a General Assembly meeting and the subsequent meeting; the Board of Directors will promote the Members with the highest votes of any other elections conducted by the General Assembly, and who came next to the elected Members, in order to occupy the vacant seats. These promoted Members will continue to take their seats until the first meeting of General Assembly to conduct the Board of Directors' elections.
  9. The Board of Directors may appoint a Director for the Association among the Members of the Board or others. The resolution of appointment specifies the administrative affairs of the Director, and the monetary equivalent that he deserves.

Article (8)

Authorities of Chairman of the Board of Directors

The Chairman of the Board of Directors is competent in the following:

  • Election of Chairman, Vice President, the Secretary of the Fund, the Secretary General of the Assembly and to determine the terms of reference and authorities of each of them.
  • Set up the Internal Regulations to be presented to the General Assembly.
  • Formation of the Committees as it deems necessary for the proper functioning of the terms of reference for each of them.
  • Appointment of personnel needed to join the Association.
  • Approval of contracts and agreements concluded by the Association.
  • Preparing the final accounts for the ended fiscal year, the draft budget for the new year and the annual report including a statement of the Association's activities and financial condition.
  • Calling the General Assembly to convene, and implementing its resolutions.

Article (9)

Terms of Reference of the Secretary General of the Association

The Secretary General is competent of the following:

  1. Prepare the agenda of the Board of Directors, addressing the invitations to the Members, undertaking the meeting's Secretarial affairs, and preparing the minutes of the meeting and its resolutions, and to record them in special records, and presented to the Board of Directors at the next meeting for approval.
  2. Preparing a register with names and addresses of the Association.
  3. Keeping the records of minutes of the Board of Directors and the General Assembly's meetings, and to sign them together with the Chairman.
  4. Monitoring the implementation of the Board of Directors' resolutions.
  5. Preparing the annual report on the activities of the Association, and submitting it to the Board of Directors, after being introduced to the Executive Committee.
  6. Preparing the agenda of the General Assembly and setting up the convening notices, as well as the preparation of the agenda of the extraordinary meetings.
  7. Implementing the General Assembly's obligations, relating to conduct the elections for Membership of the Board of Directors.

Article (10)

Terms of Reference of the Secretary of the Fund

The Secretary of the Fund is responsible for all financial affairs of Association in accordance with the system prepared by the Auditor and approved by the Board of Directors and is mainly competent in the following:

  1. General supervision of the Association's resources and its expenditures, responsible for organizing the financial and inventory affairs, to supervise and introduce his observations and notes to the Chairman of the Board.
  2. Supervising the annual inventory and report the outcome of the inventory to each of the Executive Committee and the Board of Directors.
  3. Approving all amounts decided to be legally spent, and to save the documents proving the proper expenditure, or proving to monitor the expenditure.
  4. Reviewing the documents or financial records of the Association, before and after the expenditure and to approve and save them.
  5. Implementing the Board of Directors' resolutions related to financial transactions, provided that they are complying with the terms of the budget.
  6. Preparing the income and expenditure accounts and balance sheet, in preparation for reviewing them, in order to set-up its final report, and to raise all of them to of the Board of Directors.
  7. Participating with the Secretary- General in preparing the draft budget for next year, and raising it to the Board of Directors, five days prior being raised to the General Assembly.

Article (11)

Dissolution of the Association

  1. If it becomes clear to the Board of Directors that the Association has become incapable of achieving its objectives; it may call the Extraordinary General Assembly for convening, and attach, with the convening notice, a report in this regard to be discussed by the Extraordinary General Assembly, and to issue the appropriate resolution, whether to dissolve the association, or to merge it into another association working in the same field.
  2. If the Extraordinary General Assembly decided the dissolution of the Association, it shall issue a resolution by itself, such that the dissolution's resolution includes the appointment of one or more liquidators, and to determine the duration of the liquidation period, and the liquidator's fees.
  3. If the Extraordinary General Assembly decided to merge the Association, it must issue the necessary resolution after the approval of the required merger Association.

Article (12)

Dissolution of the Association

  1. The Chairman of the Board of Directors issues the necessary resolutions to implement the provisions of these Regulations.
  2. This Regulation to be registered at the competent authorities, and shall come into effect from the date of approval by the founders.